Cooperative Purchasing Program
Cooperative purchasing occurs when one government procurement unit procures with one or more other government procurement units or qualified nonprofit agencies pursuant to HAR Chapter 3-128. Procurement units have the authority to procure and are of 2 types: internal, or within the State of Hawaii and external, located outside the State of Hawaii. Requirements for cooperative purchasing include but are not limited to:
- prior written permission by the Chief Procurement Officer;
- written agreements between the participating and lead agency;
- public notice of the solicitation within the State of Hawaii;
- inclusion of participating agencies in the public notice.
Note: ‘Piggybacking’ on existing contracts is not permitted.
Price and Vendor List Contracts
A price list contract is comprised of a group of common items or services competitively bid to set the prices contractually for a specified time period. A vendor awarded a price list contract is obligated to provide the specified goods or services, at the contracted price and terms, to all purchasing agencies committed to the contract.
A vendor list contract is comprised of qualified vendors that were competitively solicited to provide specified goods and/or services (i.e. Copiers and Facsimile Equipment, WSCA Computer Equipment and Services, etc.) for a specified period and usually at discount rates from a vendor’s established catalog or product lists.
To utilize a price or vendor list contract:
- a CPO jurisdiction or government agency must be listed in the price/vendor list contract; and
- personnel purchasing from a price/vendor list contract must take SPO Workshop SPO 190.
The price and vendor list can be found at: Price and Vendor List Contracts.
Questions?
- Contact the contract administrator (located in the price/vendor list contract).
- Read the Cooperative Purchasing and Price and Vendor List Contracts Training Reference (PDF).
Procurement Circulars
- Procurement Circular 2006-09 – Cooperative Procurement Agreement Compliance Requirements
- Procurement Circular 2009-10 – Hawaii Administrative Rules for …Chapter 3-128
Statutes & Rules
Hawaii Revised Statutes (HRS) Chapter 103D (Table of Contents) (Links to sections) – All Chapters apply
- HRS Chapter 103D Part VIII Government Relations and Cooperative Purchasing
- Sections 103D-801 through 103D-810
Hawaii Administrative Rules (HAR)
- Chapters 3-120 to 3-132: All HAR chapters apply
- HAR Chapter 3-128 Governmental Relations and Cooperative Purchasing
Forms
- Form SPO-005 – Request for Purchase Exemption from SPO Price or Vendor List Contract
- Form SPO-037 – Request to CPO to Conduct a Cooperative Purchase