Procurement Circulars

Procurement Circulars are issued by the Administrator of the State Procurement Office to transmit policies, procedures, directions, and instructions.

The procurement circulars listed below are current. Contact the SPO at (808) 586-0554 for further information on these circulars.

Archived Procurement Circulars

Circular Number
Dated
Subject
Distribution
PC 2014-13 11/18/2014 Update to SPO Training CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & County Council, Bd/Dept Water Supply, HART
PC 2014-12 11/18/2014 Update to SPO Training Gov & Lt Gov Off, Exec Dept (Except DOE, UH, OHA, HHSC) State Librarian
2014_17A 11/14/2014 Interim Hawaii Administrative Rules Chapter 3-130 - Inventory Management Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014_16A 11/14/2014 Guidance to Conducting Professional Services Method of Procurement Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-17(A), Amendment 1 11/19/2014 Interim Hawaii Administrative Rules Chapter 3-130, Amendment 1 Inventory Management, Reference Circulars Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-16A, Amendment 1 11/19/2014 Guidance to Conducting Professional Services Method of Procurement, Amendment 1, Reference Corrections Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-18 11/10/2014 Interim Hawaii Administrative Rules, HAR §§ 3-120-4, Exhibit A, and 3-122-14 Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-15 10/01/2014 Notice of Suspension Pursuant to HRS Chapter 103D, Hawaii Public Procurement Code Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-14 09/12/2014 Personal Services and Inherently Governmental Functions Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-11 08/20/2014 Annual Inventory Report of Property - Accountability of State-Owned Property Pursuant to HRS §103D-1206 Gov & Lt Gov Off, Exec Dept Heads (Except DOE, UH and HHSC), State Librarian, Participating CPOs
2014-10 08/20/2014 Annual Inventory of State-Owned Property Chief Procurement Officers (Counties only)
2014-09 07/17/2014 Guidance to Conducting Professional Services Method of Procurement Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-07 05/19/2014 Notice of Listing of Owners/Partners on Certified Payrolls Under HRS Chapter 104, Wages and Hours of Employees on Public Works Law Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-08 05/27/2014 Combination Performance and Payment Bond Form no longer available for use in solicitations Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-04 03/24/2014 State Procurement Office (SPO) Website Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-03 03/04/2014 SPO Training: Change in Webinar Platform Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2013-06 Amendment 3 02/21/2014 eProcurement - Transition from HePS to HIePRO Chief Procurement Officers
2013-05 Amendment 3 02/21/2014 eProcurement - Transition from HePS to HIePRO Gov & Lt Gov Off, Exec Dept (Except DOE, UH, OHA, HHSC and Regional Bds. and Hospitals) State Librarian
2014-01 02/03/2014 Notice of Proper Wage Classification of Workers who Perform Sewer Line Pipe Cleaning and Inspection on Public Works Construction Projects Pursuant to HRS Chapter 104, Wages and Hours of Employees on Public Works Law Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2014-02 02/07/2014 Annual Physical Inventory Gov & Lt Gov Off, Exec Dept Heads (Except DOE, UH and HHSC), State Librarian, Participating CPOs
1997-01 01/09/1997 Surplus Property Program Chief Procurement Officers; Executive Departments
1997-03 02/27/1997 Partners in Employment Program (PEP) Chief Procurement Officers; Executive Departments
1997-05 07/01/1997 Requirements Contracts Chief Procurement Officers; Executive Departments
1999-03 07/13/1999 Act 162, SLH 1999 (S.B. 1101) on Remedies of Part VIII, Chapter 103D, HRS Executive Departments
2000-01 01/28/2000 Conducting a Pre-Proposal Conference Executive Departments; c: CPOs
2000-04 Amendment 1 07/07/2000 Act 141 (SB 2521) Executive Departments; c: CPOs
2000-06 08/02/2000 Statuatory Changes to the Procurement Code Chief Procurement Officers; Executive Departments
2000-07 09/06/2000 Reciprocal Preference Law Chief Procurement Officers; Executive Departments
2001-01 02/05/2001 New Standard Form Contracts and General Conditions Chief Procurement Officers; UH & HHSC
2001-03 03/14/2001 Procurement Policy Board Executive Departments, Except DOE, OHA & UH
2001-05 04/04/2001 Corrected Pages for the New Standard Contract Forms and the General Conditions Chief Procurement Officers; UH & HHSC
2001-06 06/27/2001 Changes to the Reporting Requirements for State Property Chief Procurement Officers; Executive Departments
2001-10 10/19/2001 Corrected Pages for the New Standard Form Contract for Professional Services Chief Procurement Officers; UH & HHSC
2001-12 11/08/2001 Rescission of the Corporate Resolution and Corporate Seal Requirements for Contract Executive Departments, Except DOE, OHA & UH; c: CPOs
2001-13 11/30/2001 Disposal of State Property Executive Departments
2002-04 06/28/2002 New State Procurement Office Form SPO Form-18, Requests for Procurement Services Executive Departments
2002-04 Amendment 2 02/04/2004 Request for Procurement Services (Goods and Services) SPO Form-18 Executive Departments
2002-06 09/17/2002 Implementation of the Hawaii Supreme Court's January 28, 2002 Decision in the Okada Trucking Case Executive Departments
2003-04 05/09/2003 Procurement Notices System Chief Procurement Officers; Executive Departments
2003-04 Amendment 1 05/28/2003 Procurement Notices System Chief Procurement Officers; Executive Departments
2003-05 08/27/2003 State Internet Portal Chief Procurement Officers; Executive Departments
2003-06 09/23/2003 State of Hawaii Purchasing Card Executive Departments
2003-06 Amendment 1 10/13/2004 State of Hawaii Purchasing Card - Restricted and Blocked Purchasing Card Transactions Chief Procurement Officers; Executive Departments
2003-06 Amendment 2 12/15/2004 State of Hawaii Purchasing Card - Management Oversight and Controls Chief Procurement Officers; Executive Departments
2003-06 Amendment 3 02/02/2005 State of Hawaii Purchasing Cards - Merchant Category Codes Chief Procurement Officers; Executive Departments
2003-06 Amendment 4 03/03/2005 State of Hawaii Purchasing Card Rebates Chief Procurement Officers; Executive Departments
2003-06 Amendment 5 03/22/2005 State of Hawaii Purchasing Cards SPO Price List Vendors Chief Procurement Officers; Executive Departments
2003-06 Amendment 6 05/17/2005 State of Hawaii Purchasing Cards Frequently Asked Questions Chief Procurement Officers; Executive Departments
2003-06 Amendment 7 01/20/2006 State of Hawaii Purchasing Card - Restricted and Block Purchasing Card Transactions Chief Procurement Officers; Executive Departments
2003-06 Amendment 11 09/21/2010 State Procurement Office Workshop No. 176, pCard Program Changes and Updates Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, OHA, HHSC, Judiciary, Senate, House, All Counties & County Councils, Bd/Dept Water Supply
2003-06 Amendment 13 10/19/2010 State of Hawaii Purchasing Card Request to Use Purchasing Card for Blocked Purchase CPOs: DOE, OHA, HHSC (excluding Regional Sys Bds), Judiciary, Senate, House, All counties & County Councils, Bd/Dept Water Supply
2003-06 Amendment 14 03/08/2011 State of Hawaii Emergency Purchasing Card (pCard) Program Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, OHA, HHSC, Judiciary, Senate, House, All Counties & County Councils, Bd/Dept Water Supply
2003-06 Amendment 15 10/14/2011 State of Hawaii Purchasing Card-Mandatory Photo Card Chief Procurement Officers
2003-06 Amendment 16 10/14/2011 State of Hawaii Purchasing Card-Mandatory Photo Card Gov & Lt Gov Off, Exec Dept (Except DOE, UH, OHA, HHSC and Regional Bds. and Hospitals) State Librarian
2004-05 08/27/2004 Homeland Security - Office for Domestic Preparedness (ODP,) Defense Supply Center Philadelphia (DSCP) Purchase Program Chief Procurement Officers; Executive Departments
2005-03 07/20/2005 Summary of Legislative Bills Affecting Procurement Chief Procurement Officers; Executive Departments
2005-04 08/01/2005 Hawaii Compliance Express Chief Procurement Officers; Executive Departments
2005-04 Amendment 1 09/29/2005 Hawaii Compliance Express Chief Procurement Officers; Executive Departments
2005-04 Amendment 2 05/26/2006 Hawaii Compliance Express Chief Procurement Officers; Executive Departments
2005-04 Amendment 3 06/29/2007 Hawaii Compliance Express Chief Procurement Officers; Executive Departments
2005-04 Amendment 4 06/22/2010 Hawaii Compliance Express (HCE) Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, OHA, HHSC, Judiciary, Senate, House, All Counties & County Councils, Bd/Dept Water Supply
2005-04 Amendment 5 05/06/2013 Hawaii Compliance Express - Informational Session Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2005-05 12/23/2005 Fillable State Procurement Office Forms Executive Departments, Except DOE, OHA & UH
2006-04 07/26/2006 Products and Services Available from Hawaii Correctional Industries Chief Procurement Officers; Executive Departments
2006-09 12/12/2006 Cooperative Purchasing Agreement Compliance Requirements Chief Procurement Officers; Executive Departments
2007-02 05/08/2007 Excess State Property Executive Department Heads, CPOs: Judiciary, Senate, House, OHA, DOE, UH, HHSC
2007-03 05/24/2007 Intra-State and Out-of-State Travel Procedures Executive Departments; c: CPOs
2007-03 Amendment 1 08/15/2007 Intra-State and Out-of-State Travel Procedures Executive Department Heads (Except DOE, UH, OHA, HHSC) c: CPOs
2007-03 Amendment 2 10/08/2007 Intra-State and Out-of-State Travel Procedures Executive Department Heads (Except DOE, UH, OHA, HHSC) c: CPOs
2007-03 Amendment 3 07/23/2008 Intra-State and Out-of-State Travel Procedures: Checked Baggage Policy Executive Departments; c: CPOs
2007-05 07/24/2007 Bid Security, Contract Performance and Payment Bonds Executive Departments
2008-01 03/28/2008 Hawaii Administrative Rules (HAR) Chapter 3-122, Source Selection and Contract Formation Executive Departments
2008-07 08/27/2008 Recording of State Property Executive Departments (Except DOE, UH, HHSC)
2008-09 09/15/2008 SPECIFICATIONS Pursuant to HRS Chapter 103D, Part IV, and HAR, Chapter 3-122, Subchapter 3 Chief Procurement Officers; Executive Departments
2009-01 03/09/2009 Informational Workshop for Vendors, Contractors, and Service Providers on "Doing Business with the State" Chief Procurement Officers; Executive Departments
2009-10 09/10/2009 HARs Chapt 3-120 Gen Prov, 3-121 Proc Org, 3-125 Mod & Terms of Contrcts, 3-128 Gov't Rel & Coop Purch, 3-131 Compliance Gov & Lt Gov Off, Exec Dept (Except DOE, UH, OHA, HHSC) State Librarian
2009-11 09/10/2009 HAR Chapt 3-124, Subchapt 9 (Interim) Small Bus. Preference Rules & HAR §3-125-13 (Interim) Price Adj Constrctn Contract Gov & Lt Gov Off, Exec Dept (Except DOE, UH, OHA, HHSC) State Librarian
2010-01 06/15/2010 Posting Procurement Awards, Notices and Solicitations (PANS) Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, OHA, HHSC, Judiciary, Senate, House, All Counties & County Councils, Bd/Dept Water Supply
2010-02 08/17/2010 2010 Procurement Related Legislation Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, OHA, HHSC, Judiciary, Senate, House, All Counties & County Councils, Bd/Dept Water Supply
2010-02 ACTs 08/17/2010 2010 Procurement Related Legislation - ACTs 68, 69, 71, 82, 107, 140, and 207 Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, OHA, HHSC, Judiciary, Senate, House, All Counties & County Councils, Bd/Dept Water Supply
2010-03 09/10/2010 ACT 69, SLH 2010, Guidance on Section 2, Proposals and Awards HRS Chapter 103F, Purchases of Health and Human Services Executive Department Heads, Superintendent, DOE and Administrative Director of the Courts, Judiciary
2010-04 09/13/2010 ACT 69, SLH 2010, Guidance on Section 2, Proposals and Awards HRS Chapter 103F, Purchases of Health and Human Services Executive Department Heads, Superintendent, DOE and Administrative Director of the Courts, Judiciary
2010-05 12/08/2010 Statewide Procurement Training Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, OHA, HHSC, Judiciary, Senate, House, All Counties & County Councils, Bd/Dept Water Supply
2011-02 07/08/2011 ACT 190, SLH 2011 (SB 758) Guidance on Amend to HRS 103D-310(c), Verification of Compliance for Sml Purchse Contr. Award Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, OHA, HHSC, Judiciary, Senate, House, All Counties & County Councils, Bd/Dept Water Supply
2011-02 Amendment 1 10/31/2013 Guidance on HRS section 103D-310(c), Verification of Compliance for Small Purchase Contract Awards Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2011-07 09/14/2011 Cost Principles-HRS Chapter 103F, Purchases of Health and Human Services Chief Procurement Officers; Executive Departments
2012-02 Examples 06/18/2012 Examples-HAR Chapter 3-124, Preferences Subchapter 1, Hawaii Products Chief Procurement Officers; Executive Departments
2012-03 06/29/2012 ACT 173, SLH 2012, (HB No. 2265, HD2, SD2, CD1): SECTIONS 1, 3 and 4 LEGAL AND CONTRACTUAL REMEDIES - HRS Chapter 103D, Part VII Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2012-03 Amendment 1 10/25/2012 Procurement Protest Statistics Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2012-03 Instructions 10/25/2012 Procurement Protest Statistics Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2012-05 06/29/2012 ACT 173, SLH 2012, (HB No. 2265, HD2, SD2, CD1): SECTION 2 Small Purchases Procurement and Performance Bonds for Construction Chief Procurement Officers
2012-06 07/03/2012 HRS Chapter 103F, Purchases of Health and Human Services, Amendment Executive Department Heads, Superintendent, DOE and Administrative Director of the Courts, Judiciary
2013-01 01/08/2013 Campaign Contributions by State and County Contractors Prohibited Pursuant to Hawaii Revised Statutes (HRS) section 11-355 Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2013-04 03/25/2013 HRS, Chapter 103F, Purchases of Health and Human Services Planned Purchases Report Executive Department Heads, Superintendent, DOE and Administrative Director of the Courts, Judiciary
2013-05 05/07/2013 State of Hawaii eProcurement System - Transition from HePS to HIePRO Executive Departments
2013-06 05/07/2013 State of Hawaii eProcurement System - Transition from HePS to HIePRO Chief Procurement Officers
2013-06 Amendment 2 08/15/2013 State of Hawaii eProcurement System-Transition from HePS to HIePRO Chief Procurement Officers
2013-06 Amendment 1 08/05/2013 State of Hawaii eProcurement System - Transition from HePS to HIePRO Chief Procurement Officers
2013-07 05/23/2013 Understanding, Detecting and Preventing Anti-Trust Violations, SPO Training Workshop No. 127 - Webinar Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2013-09 07/09/2013 Notice of Suspension Pursuant to HRS Chapter 104, Wages and Hours of Employees on Public Works Gov & Lt Gov Off, Exec Dept Hds, Librarian, CPOs: DOE, UH, OHA, HHSC, Judiciary, Senate, House, All Counties & City Councils, Bd/Dept Water Supply, HART
2013-11 08/02/2013 Annual Inventory Reporting Requirements pursuant to HRS section 103D-1206 Chief Procurement Officers (Excluding Counties)
2013-05 Amendment 1 08/05/2013 State of Hawaii eProcurement System - Transition from HePS to HIePRO, Training and Notification of Vendors Gov & Lt Gov Off, Exec Dept Heads, State Librarian
2013-10 08/02/2013 Annual Inventory Reporting Requirements pursuant to HRS section 103D-1206 Gov & Lt Gov Off, Exec Dept Heads, State Librarian
2003-06 Amendment 12 10/19/2010 State of Hawaii Purchasing Card Request to Use Purchasing Card for Blocked Purchase Gov & Lt Gov Off, Exec Dept Heads, State Librarian
2009-03 05/18/2009 State Procurement Office (SPO) Procurement Training Workshop Attendance Reports Gov & Lt Gov Off, Exec Dept Heads, State Librarian
2011-01 02/25/2011 Hawaii Administrative Rules (HAR) chapter 3-124, Subchapter 9, Small Business Preference Interim Rules Gov & Lt Gov Off, Exec Dept Heads, State Librarian
2012-02 06/18/2012 Hawaii Administrative Rules (HAR) for Chapters 3-120, General Provisions, 3-124, Preferences and 3-125, Modifications and Terminations of Contracts Gov & Lt Gov Off, Exec Dept Heads, State Librarian
2012-04 06/29/2012 ACT 173, SLH 2012 (HB No. 2265, HDs, SD2, CD1): SECTION 2 Small Purchases Procurement and Performance Bonds for Construction Gov & Lt Gov Off, Exec Dept Heads, State Librarian
2012-04 Instructions 06/29/2012 Instructions for Small Purchases Procurement, ACT 173, SLH 2012, (HB No. 2265, HD2, SD2, CD1): SECTION 2 Small Purchases Procurement Gov & Lt Gov Off, Exec Dept Heads, State Librarian
2009-12 09/11/2009 HAR Chapter 3-133 Procurement for the Expedient Use of American Recovery and Reinvestment Act (ARRA) Funds Gov & Lt Gov Off, Exec Dept Heads, State Librarian, Participating CPOs
2009-08 08/19/2009 ACT 175, SLH 2009: PART II, SECTION 3 - Guidance on Procurement of Fresh Meats and Produce, and Animals and Plants Gov & Lt Gov Off, Exec Dept Heads, State Librarian, Participating CPOs
2009-07 Act 175 07/20/2009 2009 Procurement Related Legislation - Act 175 Gov & Lt Gov Off, Exec Dept Heads, State Librarian, Participating CPOs
2009-07 Act 150 07/20/2009 2009 Procurement Related Legislation - Act 150 Gov & Lt Gov Off, Exec Dept Heads, State Librarian, Participating CPOs
2009-07 07/20/2009 2009 Procurement Related Legislation Gov & Lt Gov Off, Exec Dept Heads, State Librarian, Participating CPOs
2009-06 07/19/2009 Professional Services List Gov & Lt Gov Off, Exec Dept Heads, State Librarian, Participating CPOs
2003-06 Amendment 10 06/04/2010 State of Hawaii Purchasing Card (pCard) Rebates Gov & Lt Gov Off, Exec Dept Heads, State Librarian, Participating CPOs
2013-13 11/27/2013 Inventory Transaction Register - Quarterly Gov & Lt Gov Off, Exec Dept Heads (Except DOE, UH and HHSC), State Librarian, Participating CPOs
2013-12 11/27/2013 Reconciliation of Financial Accounting Management and Information System (FAMIS) - Quarterly Gov & Lt Gov Off, Exec Dept Heads (Except DOE, UH and HHSC), State Librarian, Participating CPOs
2013-05 Amendment 2 08/15/2013 State of Hawaii eProcurement System-Transition from HePS to HIePRO - Update and Timeline Gov & Lt Gov Off, Exec Dept Heads, State Librarian