SPOCon 2018 – Vendor Exhibit Information

Aloha!

SPOCon2018, a one-day procurement training conference, will be held on Friday, October 19, 2018, from 7:30 a.m. to 4:30 p.m., at the Hilton Waikiki Beach Hotel. Similar past years, approximately 120 state and county purchasing staff and more than 20 vendors with contracts through NASPO ValuePoint are expected to attend.  This conference is unique because state and county purchasing staff are dispersed throughout our island state, and we welcome opportunities to bring this group together for a conference at a single venue.

Conference activities that we plan to include are procurement training, an awards program to recognize top procurement staff in the state, and face-to-face interaction with vendors in the Vendor Exhibition Hall.

 Important Information

 

 Cost:   The total cost will be determined in June.  Includes

  • 1 6’ x 30” Linenless Exhibit Table
  • Valet parking for 1 vehicle
  • Face-to-face with attendees
  • Business description, logo, contact info and contract number(s) listed in SPOCon program

All costs payable by the vendor directly to the Hilton Waikiki Beach Hotel.  

Location:    Hilton Waikiki Beach Hotel – Third Floor

Training for Government Employees: Prince Kuhio Ballroom

Vendor Exhibits: Prince Edward & Prince David Rooms

Accommodations:      Please contact the Hilton Waikiki Beach Hotel directly at (808)922-0811 or visit the hotel website at  http://www3.hilton.com/en/hotels/hawaii/hilton-waikiki-beach-HNLWAHF/index.html

Directions:   Best way to get to the hotel is to turn right onto Kuhio Avenue from Kapahulu Avenue. After Ohua Avenue you’ll see the porte cochere on your right. http://www3.hilton.com/en/hotels/hawaii/hilton-waikiki-beach-HNLWAHF/maps-directions/index.html

Giveaways:   All State/County Departments and Agencies value our vendors, who sometimes seek to express their appreciation for our business.  Vendors can best convey their appreciation by continuing to promptly provide high-quality goods and excellent, reliable services at the best possible prices.

All employees who award contracts for a state/county agency or have other duties relating to the procurement of goods and services must comply with the State Ethics Code, Chapter 84, Hawaii Revised Statues. Such employees are prohibited from accepting any gifts from vendors or contractors who do business or are seeking to do business with the state.

In keeping with that Code, and in the spirit of a professional public entity, state/county employees who conduct procurement do not accept gifts of any kind from vendors. Please save your point-of-sale items/giveaways for other marking events. We greatly appreciate your understanding and support of the State Ethics Code. We look forward to your continuing business in the years ahead.

Attire:  Aloha wear, casual business. Please bring a sweater/outwear since the meeting room/ballroom is air-conditioned.

Parking:  Valet parking only.

Load in:  Vendors may begin load-in between 5 pm and 9 pm on Thursday, October 18, 2018, and after 6:30 am on Friday, October 19.  Hilton Waikiki Beach has a driveway in the rear of the building off Liliuokani Avenue (pictured) for load-in of large items.  There is an elevator to the third floor, the location of SPOCon.

Accessibility:  Parking is valet through the porte-cochere. The hotel has an ADA lift at the front of the hotel for wheelchair access. The hotel also has a driveway in the rear of the building off Liliuokani Avenue. There is an elevator to the lobby. Elevators in the lobby will take guests to the conference location on the third floor.

Electricity:  Vendor to provide power strip and/or extension cord. Display spaces in close proximity to electrical outlet will be allocated on a first-come/first serve basis.

Contact:   If you have any questions through October 18, 2018, please contact Ruth at (808)587-4701 or at ruth.a.baker@hawaii.gov

Contacts on 10/19:  We will have a list of various SPO contacts who will be available to assist you while at the conference.