State Procurement Office

Specifications:  “Any description of the physical or functional characteristics, or of the nature of a good, service, or construction item.  The term includes descriptions of any requirement for inspecting, testing, or preparing a good, service, or construction item for delivery.” (Ref. HRS §103D-104)

Scope of work:  Sometimes called a statement of work, is a description of the requirements of services to be performed. The scope of work may include material requirements to perform the needed services.

• Basics of Writing Specifications/Scope of Work Training Reference (Workshop SPO 122)
• Procurement Circular 2008-09 – Specifications Pursuant to HRS 103D Part IV & HAR 3-122 Subchapter 3

Specification Requirements for Certain Goods, Services or Construction

Vehicles

• HRS 103D – 412 Light-duty motor vehicle requirements
  • Dept. of Business, Economic Development and Tourism Vehicle Purchasing Guidelines

Office Paper and Printed Material

• HRS 103D – 1005(e) (Purchase of paper and printed material with recycled content)

IT/IRM Acquisitions

• Clarification of Executive Memo 12-05 and Administrative Directive 11-02 regarding IT/IRM Acquisitions

Construction

• HRS 103D – 406 Specifications prepared by architects and engineers
• HRS 103D – 407 Construction projects, roadway materials; recycled glass content requirements
• HRS 103D – 408 Indigenous and Polynesian introduced plants; use in public landscaping
• HRS 103D – 409 Provisions for pollution control

General/Misc

• HRS 103D – 410 Energy efficiency through life-cycle costing
• HRS 103D – 411 Value engineering clauses
• HRS 103D Part XIII – Preference for Oil Products with Greater Recycled Content (Recycled Oil Act)
• HRS 103D – 1005 Recycled Products
• HRS 103D – 1012 Biofuel Preference

Examples of Specifications/Scopes of Work

• For Goods, Services and Construction, current and past solicitations issued by State agencies, including specifications, are available on HIePRO.
• Some agencies also place the content of their solicitations on the Procurement Notices for Solicitations website.
• For Health and Human Services, current and past solicitations issued by State purchasing agencies are on the RFP website.

Forms

• SPO-014 Restrictive Specifications Request (For Goods, Services and Construction)

Green Purchasing

• NASPO Green Purchasing Guide

General Conditions for Contracts

General Conditions for Contracts for Goods, Services and Construction

• Department of the Attorney General Conditions (Form AG-008)

General Conditions for Health and Human Services

• AG Form 103F, effective 10/2008.

Statutes & Rules

Goods, Services and Construction Pursuant to HRS Chapter 103D

HRS Chapter 103D – Hawaii Public Procurement Code – all chapters apply (Table of Contents) (Sections)

• HRS Chapter 103D – Part IV Specifications
• HRS Chapter 103D Part X – Preferences
• HRS Chapter 103D Part XIII – Preference for Oil Products with Greater Recycled Content

Hawaii Administrative Rules Chapters 3-120 to 3-132 – all chapters apply

• HAR Chapter 3-122, Sub-chapter 3 – Specifications
• HAR Chapter 3-124 – Preferences
• HAR Chapter 3-132 – Value Engineering Incentives in Construction Contracts

Health and Human Services Pursuant to HRS Chapter 103F

Hawaii Administrative Rules – Chapters 3-140 to 3-149 – all chapters apply

• HAR Chapter 3-143 Section 3-143-302 Service specifications for requests for proposals