View the Inventory System User Manual (PDF).
View the inventory management and excess property forms.
The department may utilize the SPO price list contract for inventory decals available under the price & vendor list contracts.
To strengthen departmental internal controls, a computer package may be tagged by assigning a decal number on each computer component: CPU, monitor and keyboard. Place the original decal on the CPU, and type or hand label other components under the same decal number.
The FAIS assigns the MCN between each active record numbers, which are set in 10 series or increments to add new property to the FAIS. The latest MDB report 020 or 033 provides a complete list of active MCN in the FAIS. Agency can assign numbers in between the 10 series or request additional MCN. ...
Read More How is the Maintenance Control Number (MCN) assigned for new properties in the Fixed Asset Inventory System (FAIS)?
The inventory file is updated by the department Property Custodian on form SPO-017A, Detail Inventory of Property. (Refer to Inventory System User Manual, chapter 9).
Newly acquired property is reported on form SPO-017A, in the quarter of the fiscal year the agency receives the property or when the agency assumes responsibility for maintaining the property to update the FAIS. (Refer to Inventory System User Manual, chapter 6).
Form SPO-017A may be submitted as often as needed to report inventory transactions. Transactions are recorded to the FAIS based on the quarter update cycle (Refer to Inventory System User Manual, chapter 2 – Schematic Overview on page 2-3).
The agency needs to attach all transfer documents (form SPO-026), any approved disposal applications with completed certificate of disposals (form SPO-034) for a unit cost equal and above $1,000, and any approved lost, stolen or damaged disposal applications for a unit cost equal and above $500.
The division which has physical custody of the equipment submits form SPO-017A.