The division which has physical custody of the equipment submits form SPO-017A.

Property is reported via form SPO-017A regardless of the funding source.

The purchased computer software is reported via form SPO-017A regardless of whether the downloaded software has its installation discs or not.

The actual decal is assigned on a separate documentation with property information, such as organization code, property code, item class, fiscal year, acquisition value, and other applicable information.

The upgrade cost of computer software is added to the original price of the software, and the description of the listed software has to be changed to identify the new or upgrade version (Refer to inventory system user manual, chapter 5).

What are MDB reports?

Posted on Dec 5, 2013

MDB reports are the generated printouts from the FAIS. There are 3 major MDB reports: MDB012:  Inventory Transaction Register, is generated quarterly for any Departments that have inventory transactions during the quarter (Refer to inventory system user manual, chapter 9). MDB033:  Detail Inventory of Property, is generated annually around February for all departments, used to ...
Read More What are MDB reports?

Yes, the electronic file may be requested through email to [email protected];  include the department or organization code in the email request.

Error Codes, which appear in the far right column of the MDB report 012, Inventory Transaction Register, are generated by the FAIS to describe the nature of each transaction error or rejection. Most errors are caused by inputting property data, such as organization code, maintenance control number, property code, acquisition cost and other data that ...
Read More What are error codes on the MDB report 012?

The need for correction is depend on the nature of each transaction error or rejection. The error code does not need to be corrected if the transaction has been recorded to the FAIS, such as a duplicate transaction. The error code needs to be corrected if the transaction has not been recorded to the FAIS, ...
Read More Does an error code need to be corrected? How is the error code corrected?

Complete form SPO-019, Excess State Property, to post the excess property on the SPO website (Refer to inventory system user manual, chapter 7).