pCard
The purchasing card program is similar to a credit card, designed to streamline the state and county government’s small purchase payment process. It replaces the laborious and costly purchase order system by allowing employees to charge small purchases from vendors using the pCard without having to prepare a purchase order, and thereafter process an invoice for payment. The cards are the property of the government, issued to responsible employees to make official purchases. The program improves management controls, provides expenditure data, increases purchasing efficiency, and allows payment to vendors by the card issuer generally within a few days of the purchase
- Benefits (PDF)
- pCard Program and Procedures Manual (PDF)
- Merchant Category Codes (PDF)
- pCard Overview and Updates (PDF)
- Departmental and CPO pCard Administrators
- Photo Letter (PDF)
Forms
- View all pCard forms
- Sample – Commercial Card Application (Rev. 10/22/10)
- pCard Cardholder Agreement
- Protocol Agreement
Procurement Circulars
- PC_2003-06 – State of Hawaii Purchasing Card (Program Overview) (PDF)
- PC 2003-06, Amend 1 – Restricted and Blocked Purchasing Card Transactions (PDF)
- PC 2003-06, Amend 2 – Management Oversight and Controls (PDF)
- PC 2003-06, Amend 3 – Merchant Category Codes (PDF)
- PC 2003-06, Amend 4 – Rebate (PDF)
- PC 2003-06, Amend 5 – SPO Price List Vendor (PDF)
- PC 2003-06, Amend 6 – Frequently Asked Questions (PDF)
- PC 2003-06, Amend 7 – Restricted and Block Purchasing Card Transactions (PDF)
- PC 2003-06, Amend 10 – pCard Rebates (PDF)
- PC 2003-06, Amend 12 – Request to Use Purchasing Card for Blocked Purchase (Executive Branch) (PDF)
- PC 2003-06, Amend 13 – Request to Use Purchasing Card for Blocked Purchase (CPO Jurisdictions) (PDF)
- PC 2003-06, Amend 14 – State of Hawaii Emergency Purchasing Card (pCard) Program (PDF)
- PC 2003-06, Amend 15 – State of Hawaii Purchasing Card – Mandatory Photo Card (CPOs) (PDF)
- PC 2003-06, Amend 16 – State of Hawaii Purchasing Card – Mandatory Photo Card (PDF)
- PC 2003-06, Amend 17– State of Hawaii Purchasing Card- Revised pCard Program Manual and Cardholder Agreement (PDF)
- PC 2003-06, Amend 18 – State of Hawaii Purchasing Card Statewide Restricted Purchases and Blocked Merchant Category Codes (PDF)
Emergency pCard
- Procurement Circular 2003-06 Amendment 14 – Emergency Purchasing Card Program (PDF)
- Emergency pCard Procedures (PDF)
Procurement Delegation
Comptroller Memorandums
- CM 2003-22 – Protocol Fund (PDF)
- CM 2004-36 – Mandatory Use of pCards (PDF)
- CM 2005-08 – Clarification on Mandatory Use of pCards (PDF)
- CM 2005-14 – Encumbering pCard Transactions (PDF)
- CM 2007-20 – Amended – Documentation Requirements for Purchases of Goods or Services (PDF)
- CM 2010-01 – Documentation Requirements for Supporting Documents of pCard Charges (PDF)