Contract Administration
Contract administration refers to all functions related to a given contract:
- from the time it is awarded
- until all work is completed, accepted and all payments have been made; or
- until the contract is terminated and disputes resolved.
Training
- Contract Administration Training Reference (Workshop SPO 135) (PDF)
- Insurance Requirements for Contracts Training Reference (Workshop SPO 150)
Compliance
- Contract amendments and final expenditures must be reported on the Hawaii Awards & Notices Data System (HANDS).
Requirements for Posting Information on HANDS (Coming Soon)
Forms & Templates
- Contract Administration Worksheet (.xls)
- (a quick reference of pertinent contract information for contract administrators)
- Contract Administration Tickler (.xls)
- (to assist contract administrators to keep tract of contract terms; provide reminders about executing timely extensions)
- Department of the Attorney General Conditions (Form AG-008)
- Department of the Attorney General Forms (internal only)
- SPO-003 Request for Extension
Some Contract Administration Responsibilities
- HRS Section 103-55 Wages, hours, and working conditions of employees of contractors performing services
- HRS Section 103-55.5 Wages and hours of employees on public works construction contracts
- HAR Section 3-122-45.01 Evaluation Committee
- (Requires contract administrator to be a member of evaluation committee for competitive sealed Proposals (RFP))
Contract Amendments
- Goods, Services and Construction
- Health and Human Services
Statutes & Rules
Hawaii Revised Statutes
- HRS Chapter 103D Hawaii Public Procurement Code (Table of Contents) (Links to sections)
- HRS 103F Purchases of Health and Human Services (Table of Contents) (Links to sections)
Hawaii Administrative Rules (HAR)
- For Goods, Services and Construction
- For Health and Human Services
- HAR Chapters 3-140 to 3-149
- All chapters apply
- HAR Chapter 3-149 Contracting
- HAR Chapters 3-140 to 3-149