Small Purchases Procurement Method
- Also known as small purchase request for quote.
- Act 173 SLH 2012 increased small purchase thresholds.
|Determination For Use||May be used for purchases within the small purchase threshold amount, and award is based on the lowest responsive, responsible quote. Small purchases shall be simple to procure and administer while providing for as much competition as is practicable.
Small purchases method of procurement may not be used for the following:
No parceling: The total of multiple purchases of same, like or related goods, services or construction shall not exceed the small purchase threshold for any 12 month period."...Multiple expenditures shall not be created at the inception of a transaction or project so as to evade the requirements of (HRS Chapter 103D)..."small purchases "...shall not be artificially divided or parceled..."
|Basis for Award||Lowest responsive, responsible quote.|
|Brief Description of Procedure||A small purchase request for quotation is developed including specifications, administrative requirements, provisions, etc. The solicitation is issued on an eProcurement System (State of Hawaii eProcurement System - HIePRO for the Executive Branch). Award is issued on the eProcurement system to the lowest, responsible, responsive offeror. Awards of $2,500 and greater are reported on the SPO awards posting system.
For solicitations between $5,000 and less than $15,000 - for the Executive Branch ($25,000 for other CPO Jurisdictions) 3 written quotes may be solicited from vendors who may provide the goods, services or construction being solicited. Awards of $2,500 and above are reported on the Awards Posting website (Executive Branch).
|Monetary Cap||Goods and services: less than $100,000*
Construction: less than $250,000*
|Term Limit of Contract||In accordance with the request for quote.|
|Public Notice of Solicitation||Not required.
Note: Small purchases of $25,000 and greater shall be procured using an eProcurement system. Chief Procurement Officers may be more restrictive. For the executive branch, use of the eProcurement system is required for all small purchases of $15,000 and greater.
|Public Notice of Award||Required. Awards of $2,500 and above shall be posted to Awards Reporting Website (Executive Branch) within 7 days of award (Procurement Circular 2012-04 Instructions.) HIePRO awards are automatically posted.|
|Protests||Allowed for any phase of solicitation and award.
(Reference: HRS Section 103D-701)
|Preferences||Preferences do not apply.|
|Electronic Procurement System||
Statutes & Rules
Hawaii Administrative Rules (HAR) Chapters 3-120 to 3-132 (all chapters apply)