Sole Source Procurement Method
This method of procurement is used when there is only one source.
|Determination For Use||There is only one source for the good, service or construction; and either:
|Basis for Award||Approved single source at agreed upon price.|
|Brief Description of Procedure||Procurement officer determines a procurement may qualify as sole source. Procurement officer checks the current list of procurements approved by the Procurement Policy Board as Sole Source per Chapter 3-122 Procurements Approved for Sole Source.If not on the list, a form SPO-001 Notice and Request for Sole Source Procurement is completed including justification, signed and submitted by the head of the purchasing agency to the chief procurement officer.The chief procurement officer posts the notice, reviews the request and posts the approval/disapproval on the SPO website. The CPO will not issue any action to approve until 7 days after posting of the notice, to allow time for objections.
Awards are posted on the Awards reporting site by the department within 7 days of award.
|Monetary Cap||In accordance with the approved sole source and contract. Awards over $100,000 require cost or pricing data (HAR Section 3-122-123)|
|Term Limit of Contract||1 year|
|Public Notice of Solicitation||Chief procurement officer posts the notice of sole source for a minimum of 7 days before approval action by chief procurement officer.|
|Public Notice of Award||Required. Awards of $2,500 and greater must be posted to Awards Reporting Website (Executive Branch) within 7 days of award.|
|Protests||Inquiries or objections shall be submitted in writing as stated in the Notice of Sole Source.
(Reference: HRS Section 103D-701)
|Preferences||Preferences do not apply.|
|Electronic Procurement System||Not used for this method of procurement at this time.|
Statutes & Rules
- HRS Section 103D-306 Sole Source Procurement
- HRS Section 103D-101 Requirements of Ethical Procurement
Hawaii Administrative Rules (HAR) Chapter 3-122, Subchapter 9 Sole Source Procurement
- All Chapters
- 3-120 General Provisions
- 3-121 Procurement Organization
- 3-122 Source Selection and Contract Formation
- 3-123 Cost Principles
- 3-125 Modifications and Terminations of Contracts
- 3-126 Legal and Contractual Remedies
- 3-128 Governmental Relations and Cooperative Purchasing
- 3-131 Compliance
- 3-132 Value Engineering Incentives in Construction Contracts