The governing authorities relating to travel include: Collective Bargaining Agreements for the respective Bargaining Units, Hawaii Administrative Rules, Chapter 3-10, Procurement Circular 2026-13 or as amended, PL25-04 – Intrastate Commercial Car Rental Services, VL23-09 Inter-island Airline Price Agreement, and Comptroller Memoranda relating to travel: Administrative Directives No. 12-02–Travel Per Diem for Cabinet Officials and Excluded ...
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Per diem is allowance for lodging, meals and related incidental expenses. A maximum specified amount for each day of authorized intra-state or out-of-state travel, established by collective bargaining agreements, aligned with the federal rates.
The rates for lodging, meals and incidentals (M&IE) are based on the federal guidelines specific to the business destination. Rates for the contiguous states (CONUS) can be found at: https://www.gsa.gov/travel/plan-book/per-diem-rates The rates for foreign and non-foreign, including Hawaii and Alaska can be found at https://www.travel.dod.mil/Travel-Transportation-Rates/Per-Diem/Per-Diem-Rate-Lookup/
Intra-State Travel and Out-of-State Travel. In computing the amount of per diem (M&IE), the official time shall begin 90 minutes before the scheduled flight departure time and shall end 30 minutes after the return to the employee’s home airport.
When lodging is provided, employee is entitled to subsistence (meal) allowance only as follows: Meal CONUS OCONUS Breakfast (before 8:00am) See specific destination meal allowance 20% of M&IE Lunch (leave before 12:00pm)or return after 12:30pm See specific destination meal allowance 30% of M&IE Dinner (return after 7:00pm) See specific destination meal allowance 50% of M&IE ...
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Employees may receive advance per diem for official travel provided departmental procedures are followed. DAGS, Pre-Audit requires requests for advance per diem to be submitted at least 14 days prior to travel, but no less than 5 days prior to travel commencement, accompanied by a completed and approved Travel Approval Form, including all applicable worksheets.
Most employees are entitled to meal allowance of $30.00 for same day travel.
When an authorized leave is added before or after official travel, the lodging and M&IE amount shall be the same as if the authorized leave had not been taken.
The pCard shall only be used for authorized intra and out-of-state airline tickets, intra-state car rentals, registration fees, and other expenditures necessary to conduct official business. The pCard shall not be used for personal deviations, or out-of-state car rentals. The pCard may be used if the lodging/hotel allows a third party card and/or with approval ...
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Follow the instructions on Price List No. 23-09 (or as amended).
