Employees may receive advance per diem for official travel provided departmental procedures are followed. DAGS, Pre-Audit requires requests for advance per diem to be submitted at least 14 days prior to travel, accompanied by a completed and approved Travel Approval Form, including all applicable worksheets.
Most employees are entitled to meal allowance of $20.00 for same day travel.
When an authorized leave is added before or after official travel, the per diem amount shall be the same as if the authorized leave had not been taken.
The pCard shall only be used for authorized intra and out-of-state airline tickets, intra-state car rentals, registration fees, and other expenditures necessary to conduct official business. The pCard shall not be used for hotel accommodations, personal deviations, or out-of-state car rentals.
Employees are entitled to per diem, which includes a hotel allowance; therefore, to avoid duplication of payment, the pCard may not be used.
Pursuant to Procurement Circular No. 2007-03 and Amendments 1-5, intra-state air travel requires two (2) quotes for the most economical authorized itinerary and documented on form SPO-030A, Worksheet A (Airfare). Vendor List Contract No. 23-09, Interisland Airline Price Agreement is available to take advantage of discounts benefits. The pCard may only be used for an ...
Read More What is the procedure to obtain intra-state airline tickets?
Pursuant to Procurement Circular No.2007-03 and Amendments 1-5, out-of-state travel requires a minimum of two (2) quotes from two different sources (i.e. travel agency, airlines direct, or online travel provider) for the most economical itinerary and documented on form SPO-030A, Worksheet A (Airfare). The pCard may only be used for an authorized itinerary. Employee is ...
Read More What is the procedure to obtain out-of-state airline tickets?
Employee/travel coordinator must redo Worksheet A. Pursuant to Procurement Circular No. 2007-03 and Amendments 1-5, intra-state air travel requires two (2) quotes for the most economical authorized itinerary. Out-of-State travel requires a minimum of two (2) quotes for the most economical authorized itinerary. The final reservations made should match the most economical quote received, unless ...
Read More What steps should be taken to book airlines reservations if, upon receipt of the approved TAF, the selected air scheduled is higher than originally quoted.
Employee/travel coordinator must do due diligence and seek new quotes, documented on Worksheet A. If the original selection is higher than initially quoted and no other airline is cheaper the information must be reflected on Worksheet A. The TAF does not need to be amended for a change in airfare cost.
Boarding passes are required, as proof of travel, and submitted with the Statement of Completed Travel. Travelers may also use a copy of the electronic boarding pass.